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HOW IT WORKS

From quote to approval.All in one flow.

Qubic connects quoting, approvals, tracking, and payments into one streamlined workflow for South African service businesses.
STEP 01

Build the quote

Start with the real Qubic builder layout: business, client name, client email, client number, and client address.

Builder

Build Your Quote

Draft

Details

BusinessCG Plumbers
Client NameJohn Smith
Client emailjohnsmith@example.comRequired only for PayFast payment links.
Client Number+27 83 123 4567Used to generate WhatsApp-ready public share links.
Client Address12 Example Street, Cape TownOptional. Shown under Billed To on the quote.
Enable Accept/Decline on quoteTurn this off when approval will happen outside Qubic.

Line Items

Only rows with a description and quantity above zero count toward preview and public sharing.

DescriptionQtyRate (R)Total
Materials15,600R5,600
Labour13,250R3,250
Travel1800R800
Add line itemInclude VAT (15%)
STEP 02

Add note and line items

Add the customer-facing note and itemised Materials, Labour, and Travel rows before sharing the quote.

Builder

Build Your Quote

Draft

Customer-facing note

This note is shown to the client on the preview and public quote.

Customer-facing noteIncludes parts, labour and travel costs.

Line Items

Only rows with a description and quantity above zero count toward preview and public sharing.

DescriptionQtyRate (R)Total
Materials15,600R5,600
Labour13,250R3,250
Travel1800R800
Add line itemInclude VAT (15%)
STEP 03

Preview the quote

Review the QuoteDocument-style preview with business details, billed-to details, quote details, totals, VAT note, disclaimer, and Powered by Qubic footer.

PreviewShare Quote

CG Plumbers

079 635 5299hello@cgplumbers.co.zacgplumbers.co.za12 Harbour Lane, Cape Town, South Africa, 8001
Billed To
John Smith+27 83 123 4567johnsmith@example.com12 Example Street, Cape Town
Quote Details
Quote CG-1359Issued 1 June 2026Valid until 15 June 2026
ItemTotal
Materials1 x R5,600R5,600
Labour1 x R3,250R3,250
Travel1 x R800R800
Subtotal
R9,650
Total
R9,650
VAT
No VAT has been added to this quote.

Disclaimer

All work as described is guaranteed. Terms & Conditions apply.

This quote is valid until 15 June 2026.
Powered by Qubic
STEP 04

Share the quote

Open the public quote sharing sheet, copy the client link, or publish a WhatsApp-ready quote message.

Builder

Build Your Quote

Draft

Customer-facing note

This note is shown to the client on the preview and public quote.

Customer-facing noteIncludes parts, labour and travel costs.

Line Items

Only rows with a description and quantity above zero count toward preview and public sharing.

DescriptionQtyRate (R)Total
Materials15,600R5,600
Labour13,250R3,250
Travel1800R800
Add line itemInclude VAT (15%)

Share sheet

Public quote sharing

Copy a public quote link for your client, send it through WhatsApp, or open the internal builder preview without leaving the app.

CG-1359ZARR9,650
Client link
app.qubic.co.za/q/cg-1359Copy link
WhatsAppPublish the quote and open a WhatsApp-ready link.
STEP 05

Client approves

The client reviews the public quote, taps Approve Quote or Decline, and then sees the accepted confirmation state.

CG Plumbers

079 635 5299hello@cgplumbers.co.zacgplumbers.co.za12 Harbour Lane, Cape Town, South Africa, 8001
Billed To
John Smith+27 83 123 4567johnsmith@example.com12 Example Street, Cape Town
Quote Details
Quote CG-1359Issued 1 June 2026Valid until 15 June 2026
ItemTotal
Materials1 x R5,600R5,600
Labour1 x R3,250R3,250
Travel1 x R800R800
Subtotal
R9,650
Total
R9,650
VAT
No VAT has been added to this quote.

Disclaimer

All work as described is guaranteed. Terms & Conditions apply.

Approve QuoteDecline
This quote is valid until 15 June 2026.
Powered by Qubic

Quote approved successfully.

Accepted status is reflected in the public quote and Activity.

STEP 06

Track activity

Use the real Activity structure: status filters, quote list, selected quote details, payment badge, and timeline.

Activity

Quote Activity

Quotes

4 shown

Newest first
CG-1359John SmithUpdated 01 Jun 2026AcceptedAwaiting payment
CG-1358Sarah JohnsonUpdated 01 Jun 2026ViewedUnpaid
CG-1357Olivia AdamsUpdated 01 Jun 2026ViewedUnpaid
CG-1356Liam JacobsUpdated 01 Jun 2026ViewedUnpaid

Quote details

CG-1359

AcceptedAwaiting payment

CG Plumbers

079 635 5299hello@cgplumbers.co.zacgplumbers.co.za12 Harbour Lane, Cape Town, South Africa, 8001
Billed To
John Smith+27 83 123 4567johnsmith@example.com12 Example Street, Cape Town
Quote Details
Quote CG-1359Issued 1 June 2026Valid until 15 June 2026
ItemTotal
Materials1 x R5,600R5,600
Labour1 x R3,250R3,250
Travel1 x R800R800
Subtotal
R9,650
Total
R9,650
VAT
No VAT has been added to this quote.

Disclaimer

All work as described is guaranteed. Terms & Conditions apply.

This quote is valid until 15 June 2026.
Powered by Qubic

Timeline

Newest first
  1. Approved
  2. Quote viewed
  3. Sent
01

Save Time

Create and send realistic itemised quotes in minutes.

02

Look Professional

Every client sees a clean quote document with your business details.

03

Track Everything

Follow acceptance and payment status from Activity.

04

Built Mobile-First

Quote, share, and follow up from the phone in your pocket.

Ready to simplify your workflow?

Join South African businesses using Qubic to send professional quotes, track approvals, and get paid faster.